VenuePulse
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Full house.
Calm bar.

Ordering, payments, stock and figures for clubs, cafés and events. It runs on the tablets and phones you already have.

Book a demoSee the scenarios

Payconiq and cash. Guests don’t need to install an app.

Order· ClubhouseTable 7

Order

Tap a drink to start. Each tap is one item.

Total€0.00

  • No app for guestsScan, order and pay in the browser.
  • Payconiq / Wero, cash and drink cardsChange is worked out for you.
  • Your own devicesiPad, Android, laptop or a big screen.
  • Data in BelgiumStored in Google’s data centre in Saint-Ghislain.
Scenarios

One system, five kinds of evening

You don’t pick a package. You switch on what your evening needs, and VenuePulse adapts. Pick an evening and see how it goes.

Sports club · 24 teams

The quiz runs, and so does the bar

Teams buy drink cards up front. Every order ticks off boxes and earns points in the drinks race. The big screen shows two leaderboards: who is smartest and who drinks the most.

What you switch on
Quiz competitionDrink cards and pointsCashCelebration for a new leader
  1. Teams buy drink cards at the till
  2. Round 1. Scores are entered on a tablet
  3. New leader: the big screen joins the party
  4. Close the till and see sales per team
Leaderboard · after round 4

Example of the live leaderboard after round 4: De Natte Netten lead, followed by Quizzly Bears, Smash & Co and Blok Erbij. Scores go up during the evening.

Drinks race
De Natte Netten · 214 points
Drink cards sold
96 cards · €960
Who it’s for

Every screen shows what that person needs

Everyone signs in with their own role. The bar volunteer doesn’t see the takings, the treasurer doesn’t have to go looking.

The guest

Scans the QR code on the table and orders from their own phone.

  • Menu with photos, in their own language
  • Pay up front with Payconiq, if you want that
  • Sees their own bill or tab

Behind the bar

Big tiles, one tap per drink and straight to payment. Made for a busy night.

  • Letters instead of a search box
  • Separate queues for bar and kitchen
  • Park an order while someone looks for money
Sales tonight€3,418
Orders612

The organiser

Knows after the night what was sold, what’s in the till and what’s really left over.

  • Sales, till and stock live
  • Real profit, with the cost of each drink
  • Roles and access per person
Getting started

Ready for your first evening in one afternoon

  1. ± 20 minutes

    Set up your menu

    Add your drinks with a price and a colour. Pick a photo from the library of Belgian classics or upload your own.

  2. ± 10 minutes

    Choose what your evening needs

    Quiz, tables or tabs. Payconiq, cash or drink cards. What you don’t switch on, you don’t see.

  3. ± 10 minutes

    Invite your crew

    Everyone gets a link and a role. Open the app on the tablet behind the bar and add it to the home screen.

Features

Everything in one place

Every feature switches on or off on its own. That keeps the screen simple for your crew.

Selling

  • Drinks and food menuWith colours per category and photos.
  • Ordering via table QREvery table its own code.
  • Bar and kitchen queueLive, without refreshing.
  • Mark as sold outDisappears from every screen at once.

Payments

  • Payconiq / BancontactQR on the screen, paid after the scan.
  • Cash with changePlus till management: float, expenses, deposits.
  • Drink cards and pointsSold up front, ticked off per drink.
  • Tabs per personBalance by email with a payment link.

Evenings

  • Quiz with live leaderboardRounds, scores and a drinks race.
  • Stock market nightPrices move on a big screen.
  • Invitations and RSVPWith meal choice and plus-one.
  • Floor planDrag tables and seat guests.

Follow-up

  • Sales per periodToday, 7 days, the whole season.
  • Stock and purchasesWith a warning when stock runs low.
  • Real profitPurchase cost per drink, first in, first out.
  • Dutch, French, EnglishSet per user.
Pricing

Fair prices, even for a small club

Every plan has every feature. You pay for how often you use it, not for what you switch on. No setup fee, no cost per order.

One night

For a quiz, club dinner or party that happens once a year.

€19per event

Three days of every feature. Your first event is free.

  • Unlimited orders, devices and staff
  • Quiz, stock market night, table QR or tabs
  • Figures are kept for a year
Plan your night

Club

Most popular

For the clubhouse or club bar that’s open every week.

€12per month

€144 per year, excl. VAT

  • Everything in One night, all year round
  • Stock, till and real profit per season
  • Member tabs with balance emails
  • Four events a year included
Try it free for 30 days

Organiser

For party venues, cafés and organisers with several locations or events at once.

€29per month

€348 per year, excl. VAT

  • Unlimited projects and events side by side
  • Your own logo and colours, without the VenuePulse name
  • Spreadsheet exports for your accountant
  • Help setting up your first evening
Book a demo
No fee per transactionPayments go straight to your own account. Payconiq itself charges about €0.06 per payment.No hardware neededYour own iPad, Android tablet or phone will do.Prices excl. VATAn association without a VAT number? Then 21% VAT comes on top of these prices.
What clubs pay today, compared with VenuePulse
What clubs use todayTypical cost
Till app for sports clubhouses€15 – 99 per month
Hospitality till with table service€35 – 119 per month
Cashless system at eventsfrom €1.20 per visitor
Payment app for clubs, per event€25 per event
VenuePulse Club, every feature€12 per month
Questions

What clubs ask us

Question not listed? Ask it in your demo request.

Do we need to buy new tills or tablets?

No. VenuePulse works in the browser on iPads, Android tablets, phones and laptops. Add it to the home screen and it opens full screen, without an address bar.

What if the wifi drops out?

The screen stays up and you see what was already loaded. Orders you enter in the meantime are sent on as soon as the connection is back. Paying with Payconiq does need internet.

How does Payconiq work?

You link your own Payconiq merchant account. At checkout a QR code appears on the screen; the guest scans it with their banking app and the order is marked paid straight away. The money goes straight to your own account.

Payconiq is becoming Wero. What does that mean for us?

Belgian banks are replacing Payconiq with Wero, the new European payment app. Paying with a QR code stays, and your rate at the bank doesn’t change. VenuePulse follows the switch, so your till just keeps working.

Can volunteers see the takings?

Only if you allow it. Every person gets a role, such as bar, kitchen, till or manager, and only sees the screens that go with that role.

Can we use it for a single event?

Yes. Every event or season is a separate project with its own menu, crew and figures. A wedding, a quiz and the clubhouse run side by side without seeing each other.

Can we use our own branding?

Yes. With the Organiser plan you use your own logo and colour per project, and the VenuePulse name disappears.

Is this a registered cash system (the Belgian “white till”)?

No. In Belgium a registered cash system (GKS) is only required when you earn more than €25,000 a year (excl. VAT) from meals served on site and catering; drinks don’t count towards that limit. Canteens, quiz nights, stock market nights and club bars therefore almost never need one. If you run large club dinners and are unsure, check with your accountant.

Demo

See how it works on your night?

Tell us what kind of evening you organise. We’ll set up a demo with your menu and show it on your own tablet.

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